LEADER - Serials (print format)

Character positions:

05 Record status: System generated. Code "n" (new) changes to "c" (corrected or revised) after record is changed and saved. Change non-MARC codes (e.g. "m" or "r") to "c".

06 Type of record: Code "a" (printed language material) for language materials where the content is primarily textual in nature.

07 Bibliographic level: Must be "s" for serials. Mandatory field in OCLC.

08 Type of control: System generated.

17 Encoding level: Code: "blank" (full level) when cataloguing is complete; code "7" (minimal level) for brief bibs. Mandatory field in OCLC.

18 Descriptive cataloguing form: Code "a" for AACR. Mandatory field in OCLC.

19 Linked record requirement: Code as per AACR and MARC

006 FIXED-LENGTH DATA ELEMENTS - ADDITIONAL MATERIAL CHARACTERISTICS - Serials (print format)

Do not use for accompanying material.

Field 006 is used when the Acquisitions Librarian requests that a monograph record (e.g. a record for an electronic database) be included in the journal title index. The 006 is coded to bring out the serial aspects of the electronic monograph record so that the title will be included in the MORRIS journal title index.

007 PHYSICAL DESCRIPTION FIXED FIELD - GENERAL INFORMATION - Serials (print format)

Do not use for serials in print format.
Do not code for accompanying material.
Code for microform.

See "Procedures for Adding Electronic Titles to Print" when using a single catalogue record for both print and electronic versions of the same title.

008 FIXED-LENGTH DATA ELEMENTS (FIXED FIELDS) - Serials (print format)

Character positions
00-05 - Date entered on file: System generated for derived records. Input date for brief bibs. and origs.

Type of date: Use c, d, or u. If "d", corresponding fields (Date 2, 260 |c, 300, 362) should also reflect status if present. For origs, use "u" if the library has only one issue from more than 3 years prior; otherwise, accept LC. Mandatory field in OCLC.

Date 1: For beginning date from tag 362. If a date covers more than one year (e.g. 1996/1997), use the later date. The letter "u" indicates when a date element is totally or partially unknown (e.g. 19uu). Mandatory field in OCLC which encompasses character positions 07-14.

Date 2: For ending date from tag 362. The letter "u" indicates when a date element is totally or partially unknown. Use "9999" for serials that are currently published.

Place of publication: Must match 260 |a. Add or change if required. Required if applicable or readily available in OCLC.

Frequency: Code frequency as per MARC coding manual.

Regularity: Code regularity as per MARC coding manual.

ISSN: Accept. Do not code.

Type of continuing resource: Blank (continuations), p (periodicals), n (newspapers)

Form of item: Code as indicated in MARC coding manual. Required if applicable or readily available in OCLC

Form: Code as per MARC coding manual

Target audience: Do not code. Disregard.

EntW: Code as per AACR and MARC

Nature of contents: Code as indicated in MARC coding manual. Code for nature of entire work first, then the nature of the contents. Optional field in OCLC.

Government publication: Code as indicated in MARC coding manual for government documents. Delete for all others, including those regarded in derived records as government publications (e.g. state university publications). Mandatory field in OCLC.

Conference publication: Code as indicated in MARC coding manual, even if the conference is not the main entry or an added entry. Mandatory field in OCLC.

Original alphabet or script of title: Disregard. Do not code.

Entry convention: Must be 0 for current work.

Language: Code for the primary language as indicated in MARC coding manual. Mandatory field in OCLC.

Mod. record: Normally blank, but accept in derived records.

Cataloguing source: Code "d" for derived and original records. Must be changed to blank when transcribing an LC bibliographic record from a printed source. Mandatory field in OCLC.

VARIABLE DATA FIELDS - Serials (print format)

01X-09X NUMBERS AND CODES - Serials (print format)

010 Library of Congress control number: Add if it appears in the book, or if you happen upon it (e.g. during a LC web search). Correct the form if necessary. Code subfield |z (cancelled/invalid LC number) only if the information is readily available. NLC and BNB numbers may appear in this field, preceded by an alphabetic prefix. Do not delete unless replacing with an LC control number.
In the year 2000, LC restructured newly assigned LCCNs such that the prefix portion is reduced to 2 positions, and the year portion expanded to four digits (i.e. gm2005005810).

011 Linking LCCN: Obsolete. Disregard in derived records.

012 Terminal display: Do not code. Delete.

015 National bibliography number: Do not code. Disregard.

016 National bibliographic agency control number: Do not code. Disregard.

017 Copyright registration number: Do not code. Delete.

018 Copyright article-fee code: Do not code. Delete.

019 OCLC control number cross reference: Do not code. Disregard.

020 International standard book number: Delete. Do not code.

025 Overseas acquisition number: Do not code. Disregard.

027 Standard technical report number: Used only for technical reports. Do not add. Disregard.

030 CODEN designation: Unique identifier for scientific and technical periodical titles. Accept. Do not code.

032 Postal registration number: Disregard.

033 Date/time and place of an event: Do not code. Delete.

035 System control number: Disregard if there is a single occurrence of the tag. For imported records from OCLC retain only the OCLC number. For imported records from AG-Canada retain the AG number (has an "x" in front of the number). Delete all others.

037 Source of acquisition: Do not code. Delete.

039 Core record designator: Do not code. Delete.

040 Cataloguing source: Leave as is. Do not code.

041 Language code: Code |a, |b, and |h if applicable.

042 Authentication code: Agency-assigned data element. Do not code. Disregard.

043 Geographic area code: Accept. Code if applicable, following MARC Code List for Geographic Areas.

044 Country of publishing/producing entity code: Do not code. Disregard.

045 Time period of content: Do not code. Disregard.

046 Special coded dates: Do not code. Disregard.

047 Form of musical composition code: Do not code. Disregard.

048 Number of musical instruments or voices code: Do not code. Disregard.

049 Local holdings: System-supplied by OCLC. Disregard.

050 Library of Congress call number: Accept. Do not code. When 2nd indicator is "0", use unchanged if the book is the same edition as the record. Any 050 with second indicator "4" cannot be used as a McMaster call number without checking the LC Classification Schedules. See LC Call Number Guidelines.

Exceptions Call number ranges which McMaster classifies elsewhere:
F in 1000s (Canadian history)
PQ 3900-3919 (French Canadian literature) reclassed into PS 9000s
PZ

051 Library of Congress copy, issue, offprint statement: Do not code. Delete.

052 Geographic classification: Do not code. Delete.

055 Call numbers/class numbers assigned in Canada: Do not code. Disregard.

060 National Library of Medicine call number: Do not code. Disregard.

061 National Library of Medicine copy statement: Do not code. Delete.

066 Character set present: Disregard.

069 Other system control number: System-supplied by OCLC. Do not code. Delete.

070 National Agricultural Library call number: Do not code. Delete.

071 National Agricultural Library copy statement: Do not code. Delete.

072 Subject category code: Do not code. Delete.

074 GPO item number: Do not code. Delete.

080 Universal Decimal Classification number: Do not code. Delete.

082 Dewey Decimal call number: Do not code. Disregard.

084 Other call number: Do not code. Disregard.

086 Government document call number: Do not code. Disregard.

088 Report number: Used only for technical reports. Disregard. Do not code.

090 Local call number: Disregard. Do not code. McMaster call numbers are entered into MORRIS copy and item records. See LC Call Number Guidelines.

092 Locally assigned Dewey call number: Do not code. Delete.

096 Locally assigned NLM-type call number: Do not code. Delete.

097 Local call number (LC Web): Disregard. Do not code. Like an 050 with second indicator "4", an 097 cannot be used as a McMaster call number without checking the LC Classification Schedules.

098 Other classification schemes: Do not code. Delete.

099 Local free-text call number: Do not code. Delete.

*1XX MAIN ENTRIES - Serials (print format)

Change to 7XX, if necessary, to conform to AACR, in which case the name must be present in the descriptive cataloguing.
If these tags are used they must conform to current AACR practices and MARC standards (see General Guidelines for Copy Cataloguing), and be verified according to the authorities workflow (see Authority Workflow).

*100 Main entry-Personal name: Rarely used in serials

*110 Main entry-Corporate name: Official publications of societies, etc. are entered under 110 for continuations, but not for periodicals. See AACR2 and CONSER manuals.

*111 Main entry-Meeting name: Generally used only when the title of the conference is not distinctive (e.g. Proceedings). See AACR2 and CONSER manuals

*130 Main entry-Uniform title: Used for distinctive titles when there is (or may be) a conflict with an identical title. Follow the current LCRI for the qualifier to be used.

20X-24X TITLE AND TITLE-RELATED FIELDS - Serials (print format)

210 Abbreviated title: Do not code.

212 Variant access title: Obsolete. Delete.

222 Key title: Delete if tag 245 is changed. Delete if it duplicates tag 245 |a. Do not code except for records for annual reports when the 245 is very generic, then add if necessary (e.g. Annual report - Canadian Nuclear Safety Commission).

*240 Uniform title: Rarely if ever used.

242 Translation of title by cataloging agency: Do not code. Delete.

243 Collective uniform title: Do not code. Delete.

245 Title statement: Follow AACR, CONSER and MARC coding manual. Generally use |b only for parallel titles and subtitle information containing the name of a corporate body, otherwise use a quoted note for other title information.

246 Varying form of title: Use for varying forms of title. Follow LC guidelines when using MARC coding manual. Do not enter initial articles in subfield |a.

25X-28X EDITION, IMPRINT, ETC. FIELDS - Serials (print format)

250 Edition statement: Code, including |b if necessary

260 Publication, distribution, etc. (imprint): Accept information in derived record if you don't have the first issue in hand. Code for information that appears on the first issue. If the information changes, add a 500 note with the appropriate information. Multiple places and publishers are acceptable if present in derived records. Add |c if the information is known, but don't guess at the dates of earlier volumes (leave off the date altogether if not known). The date(s) of publication need not match those in tag 362.

Government documents - When a commercial publisher appears prominently on an item in conjunction with a government body, consider the item a government document (in most cases) unless all of the others for that body are classified with LC. If a government body gives an author funding, it is not necessarily a government document unless the body has commissioned the publication.

263 Projected publication date: Do not code. Delete.

265 Source for acquisition/subscription address: Obsolete. Delete from derived records.

270 Address: Do not code. Delete.

3XX PHYSICAL DESCRIPTION, ETC. FIELDS - Serials (print format)

300 Physical description: Accept. Delete information in < > brackets.

307 Hours, etc.: Do not code. Delete.

310 Current publication frequency: Accept, update or change to tag 321 if necessary. A 310 must be present in all serial records, unless the frequency is unknown. Include |b information if necessary and if readily available. Information in FF Freq and Regl must match that in this tag.

321 Former publication frequency: Accept, add, or update as necessary. Include |b if information is readily available.

340 Physical medium: Do not code. Disregard.

350 Price: Obsolete. Delete in derived records.

351 Organization and arrangement of materials: Do not code. Disregard.

352 Digital graphic representation: Do not code. Disregard.

362 Dates of publication and/or sequential designation: Accept. Update to AACR2 form if necessary. If the caption changes on later issues, change existing caption in 362 to the new form in square brackets (see Conser Cataloguing Manual, Module 2 for example).
Do not use |z
Use a caption with chronology in 362 if present, but note that a caption is not used with chronology in the holdings record or in the item record
See CONSER and AACR2 for further instructions

*4XX SERIES STATEMENTS - Serials (print format)

Must be in the form found in the book and in accord with AACR.

*400 Series statement/added entry-Personal name: This tag would be found in pre-AACR2 cataloguing only. Convert to current AACR practices.

*410 Series statement/added entry-Corporate name: This tag would be found in pre-AACR2 cataloguing only. Convert to current AACR practices.

*411 Series statement/added entry-Meeting name: This tag would be found in pre-AACR2 cataloguing only. Convert to current AACR practices.

*440 Series statement/added entry-title: Must be formatted according to the authoritative form of the entry, including the numbering. Delete initial articles (second indicator must be "0"). Follow AACR and MARC coding.
490 Series statement: Do not correct punctuation, form of numbering, minor details. Delete initial articles (second indicator is not a filing indicator) and leave second indicator blank.

5XX NOTES - Serials (print format)

500 General note: Do not delete notes made by contributing libraries unless they are copy-specific or factually incorrect. Notes may be required to justify added entries as per AACR. Tag 500 is used if no information specific tag exists. Many 5XX tags are also linked to 7XX tags. See AACR and CONSER for further instructions.

504 Bibliography, etc. note: Accept. Code only in general terms

506 Restrictions on access note: Do not code. Delete.

510 Citation/References Note: Do not code. Delete.

513 Type of report and period covered note: Used only for technical reports. Do not add. Disregard.

515 Numbering peculiarities note: Accept. Code as per AACR and CONSER.

520 Summary, etc.: Do not code. Delete.

521 Target audience note: Do not code. Delete.

522 Geographic coverage note: Do not code. Accept.

524 Preferred citation of described materials note: Do not code. Delete.

525 Supplement note: Accept. Code only for supplements/special issues, etc. that do not have separate catalogue records. Cf 770/772

530 Additional physical form available note: Code only if the Library holds or has access to another format, otherwise delete.

533 Reproduction note: Accept. Code as fully as possible from information readily available. Tag 260 should reflect the item in its original form.

534 Original version note: Do not code. Delete.

535 Location of originals/duplicates note: Do not code. Delete.

536 Funding information note: Do not code. Delete.

541 Immediate source of acquisition note: Do not code. Delete.

546 Language note: Accept. Code if necessary. Check fixed field "Language" and tag 041 for consistency.

547 Former title complexity note: Do not code. Delete.

550 Issuing body note: Accept in derived records; update when necessary. |z is obsolete. Ensure that related 710s are present.

555 Cumulative index/finding aids note: Code as per AACR, CONSER and MARC.

561 Ownership and custodial history: Do not code. Delete. Use a 590 when necessary.

580 Linking entry complexity note: Accept if correct. To be used for free form linking notes and also for original publication information when tag 260 has reprint information. Code as per AACR, CONSER and MARC.

583 Action note: Do not code. Delete.

585 Exhibitions note: Accept if correct. Code if necessary.

586 Awards note: Do not code. Delete.

590 Local notes: Delete from derived records if not applicable. Add for local notes. With the exception of rare books, note that copy-specific notes are input in the MORRIS copy record, and item-specific notes in the item record.

Beginning Sept. 2003, code field 590 for any donated materials with a McMaster bookplate. The note should follow the contents of the bookplate with the inclusion of the date. When an additional copy is donated, add the note to the bibliographic record, not the copy record. For example:
590 : : |a Donated by The Stephen Leacock Association, 2003.
590 : : |a Copy 2: donated by The Stephen Leacock Association, 2003.

Do not follow this practice for materials bearing bookplates acknowledging special funds from which they were purchased.

Notes about Thode range and call numbers are coded here as follows:
Shelved at Range XXX. Call numbers for Thode periodicals are for information only.
Note that a public display note is also added to the copy record as follows: This call number is for information only. Thode periodicals are shelved alphabetically by title on the 2nd floor. See "Range No." above.

*6XX SUBJECT ACCESS FIELDS - Serials (print format)

Add subject headings only if those in the derived record are not LC, not in English, lacking, or are significantly inadequate or out of date.

Delete French subjects (6XX with second indicator 6) and any subject headings created by contributing libraries (e.g. 6XX with second indicators 2, 4, 5 or 7). For use of Medical Subject Headings (MeSH headings) see tag 653. Bibliographic records sometime carry an LC subject equivalent but, if not and the subject is relevant, supply one.

Fiction: McMaster policy is to delete the subjects in derived records for single works of fiction and, similarly, not to code them in original records. Exceptions to this policy include subjects of historical significance (e.g. world wars, Shakespeare, and such), and subjects pertaining to collections of fiction by more than one literary author.

For Canadian materials, if an equivalent LC subject heading exists, use it and delete the NLC heading. Use NLC subject headings only if there is no LC equivalent, but use LC free-floating subdivisions. Exception: For subjects dealing specifically with Canadian history or Canadian politics and government, use the NLC heading as it will normally contain chronological subdivisions that are more specific than those used by LC.

When a specific subject heading is required and LC and NLC do not make one, follow LC Subject Manual and create a local subject entry. This type of local entry carries second indicator "4" and should be reported to Catalogue Services for authority work.

*600 Subject added entry-Personal name: Delete |e and |h. Delete initial article in |t subfield.

Note that for Festschriften we make a 600 if more than 20% of the item is about the honouree. If the Festschrift also contains a bibliography of the honouree's works which constitutes more than 20% of the item, add another 600 with the subdivision "|x Bibliography."

For Canadian materials see 6XX.

*610 Subject added entry-Corporate name: Delete |h.

For Canadian materials see 6XX.

*630 Subject added entry-Uniform title: Computer programs are tagged 630, not 650. Change to correct form on derived records.

For Canadian materials see 6XX.

*650 Subject added entry-Topical term: Use LC rather than NLC. In some specific cases we use both:
Federal government |z Canada (LC)
Federal-provincial relations (NLC)

For Canadian materials, if an equivalent LC subject heading exists, use it and delete the NLC heading. Use NLC subject headings only if there is no LC equivalent, but use LC free-floating subdivisions. Exception: For subjects dealing specifically with Canadian history or Canadian politics and government, use the NLC heading as it will normally contain chronological subdivisions that are more specific than those used by LC. Code second indicator "5" for NLC subject headings. For local subject headings, code second indicator "4".
Note that the form subdivision |x Periodicals is used for serials (both periodicals and continuations).

*651 Subject added entry-Geographic name: For Canadian materials see 650.

653 Index term-Uncontrolled: Delete unless it is a Medical Subject Heading (MeSH heading). Do not code. MeSH headings (653s with second indicator 2): indicators must be blank; and any subfields following the |a must be deleted.

654 Subject added entry-Faceted topical terms: Do not code. Delete.

655 Index term-Genre/form: Do not code. Delete.

690 Local subject access field: Used for topical subject headings created locally. Delete in derived records.

For Macmillan collection use:
690 : 4: |a Macmillan collection.

691 Local subject access fields-Geographic name: Do not code. Delete. Use 651 with 2nd indicator "4" for local geographic subject headings.

699 Added class number: Delete. Do not code.

*70X-75X ADDED ENTRIES - Serials (print format)

Do not use |f unless the LC authority record carries it. Do not use |h. Do not include initial article in |t.

If these tags are used they must conform to current AACR practices and MARC standards (see General Guidelines for Copy Cataloguing), and be verified according to the authorities workflow (see Authority Workflow).

*700 Added entry-Personal name: Code as per AACR, CONSER and MARC coding manual. Do not use |e. Delete initial article in |t. Personal names are rarely used in records for serials

*710 Added entry-Corporate name: Code as per AACR, CONSER and MARC coding manual. Do not use |h.

720 Added entry-Uncontrolled name: Do not code. Delete.

730 Added entry-Uniform title: Code as per AACR, CONSER and MARC. This is an authority controlled tag, therefore authority workflow guidelines must be followed.

740 Added entry-Uncontrolled related/analytical title: Varying forms of the title are recorded in field 246. 740 is limited to uncontrolled analytical titles (titles that are not controlled through an authority file).

752 Added entry-Hierarchical place name: Do not code. Delete.

755 Added entry-Physical characteristics: Do not code. Delete.

76X-78X Linking Entries - Serials (print format)

760 Main series entry: Delete. Do not code. Enter any required series information in 4XX or 8XX tags.

765 Original language entry: Accept. Code if information is readily available.

767 Translation entry: Accept if not redundant.

770 Supplement/special issue entry: Accept. Use only for titles which have (or would have) their own catalogue records. Cf 525.

772 Parent record entry: Accept. Code as per AACR, CONSER and MARC.

773 Host item entry: Accept only if bibliographic level is "b". Code if record describes a serial wholly contained in this serial.

775 Other edition entry: Accept or code if the other edition is in our collection.

776 Additional physical form entry: Accept or code if both formats are part of the Library's collection. Both records (one for each format) require a 776, as well as a corresponding 530.

780 Preceding entry: Accept. Code as necessary as per AACR, CONSER and MARC. Leave |w as is unless the information has changed. Some |w subfields are present for financial links; only the cataloguer responsible for maintenance adds these. Use |w to link preceding and succeeding entries by entering each record's bib. number when cataloguing successive entries.

785 Succeeding entry: Accept. Code as necessary as per AACR, CONSER and MARC. Follow directions for |w as above for 780.

787 Nonspecific relationship entry: Accept if justified in a note. First indicator is "1".

*80X-830 SERIES ADDED ENTRIES - Serials (print format)
Add if the authoritative or local form of a traced series (800, 810, 811, 830) differs from that on the item (the 4XX tag must be 490 1 in this case). Check 810 and
811 tags carefully with AACR, as they may have changed form to 830. Be sure that the form of numbering corresponds to the authoritative form. Change any 840 to 830. Do not include initial article in an 830 (second indicator must be zero). Follow AACR and MARC coding.

841-88X HOLDINGS, ALTERNATE GRAPHICS, ETC.- Serials (print format)

841-854 Holdings, alternate graphics, etc.: Do not code. Delete.

856 Electronic location and access: Code in records for remote access computer files. For serials (print format), use of this tag is limited to:
- bibliographic records which reflect the Library's holdings of both the print and remote access electronic version of the one title on the single record; and,
- supplementary material in electronic format accessed remotely
When providing an 856, test the link by clicking on the URL in WebPAC. When coding for items restricted to McMaster, add "|z * McMaster only" to the end of the URL. Do not make a 590 note to indicate that the item is restricted to McMaster.
Some records may have multiple 856 tags if a resource is available from more than one aggregator or site.
If both UL and HS have access to the same electronic resource and it is added to the record for the print, code the individual URLs in 856 tags if they are different.
Delete 856 field in derived records when McMaster does not have access to the site.

See Electronic Resources cataloguing manual for further instructions

863-886 Holdings, alternate graphics, etc.: Do not code. Delete.

9XX OCLC DEFINED FIELDS FOR LOCAL PROCESSING AND FOR OCLC-MARC RECORD DELIVERY SERVICES

979 Do not delete. Do not code. Contains local historical information.

994 Do not delete. Do not code. Preserves unique relationship between the holding library code (MUX) and the OCLC symbol.

999 Do not delete. Do not code. Contains local historical information.

Additional information:
• Thode abstracts are classified and located in tp/rf. Indexes to periodicals sit with the periodical (range #).
• Music periodicals are located on the 1st floor (mmu/p)