Cataloguing Procedures for New Masters Theses

This procedure was implemented in July 2007 and applies immediately to the cataloguing of all theses written in support of Masters degrees.

Use Masters thesis template (ThesisM)

Catalogue Record

MARC Field	Actions
000	Ensure ELvl is 7
008	Date is date the record is created in yymmdd format DtSt is s Dates (first occurance) is date from title page. Must match the date in field 260 Dates (second occurance) is blank Ills is a if there are charts, diagrams, drawings, photographs, etc. Does not include tables of text or numbers. Lang is eng for thesis written in English; fre for thesis written in French; ger for German, spa for Spanish, ita for Italian. See Wade if not one of these. Example: Date 070705 DtSt s Dates 2004 Dates Ctry xx Ills a Audn Form Cont bm GPub Conf 0 Fest 0 Indx 0 Fict 0 Biog Lang eng MRec Srce d
050	Add field 050 with indicators 04 In ‡a type the classification number for the department from the chart “LC Classifications to be used when creating records for Master's theses”. Examples: Thesis from Department of Physics: 050 04 ‡a QC21.3 ‡b Thesis from Department of History. Topic is Canadian History: 050 04 ‡a FC51 ‡b Thesis from Department of History. Topic is U.S. History: 050 04 ‡a E178 ‡b
100 (Authority controlled field)	In Horizon, do an author search for the author’s name. If the name is found, enter into the record exactly as it appears in Horizon (or use the MARC editor to link the name into the new record). If the name is not found in Horizon, enter the thesis author’s name as found on the title page in ‡a, Last, First Middle. Ignore titles, degrees, etc. End the field with a period. (No doubles, though.) See Wade for questions. Examples: Title page: Lunatic Villas: The Story of Urban Homes by Ms. J. Anne Pottier 100 1 ‡a Pottier, J. Anne. Title page: A History of Carnegie Libraries in the Midwest by Wade D. Wyckoff, B.A. 100 1 ‡a Wyckoff, Wade D.
245	Enter the title as found on the title page. Capitalize only the first word of the title and proper nouns. Enter subtitles in ‡b. (Space : Space before ‡b.) The first indicator is always 1 The second indicator tells how many characters to ignore. Use to skip initial articles: A : second indicator = 2 (“A” plus the following space) An : second indicator = 3 The : second indicator = 4 Put the author’s name as found on the title page in ‡c. Omit degrees, etc. (Space / Space before ‡c.) End the field with a period. Examples: Title page: Lunatic Villas: The Story of Urban Homes by Ms. J. Anne Pottier 100 1 ‡a Pottier, J. Anne. 245 10 ‡a Lunatic villas : ‡b the story of urban homes / ‡c by J. Anne Pottier. Title page: A History of Carnegie Libraries in the Midwest by Wade D. Wyckoff, B.A. 100 1 ‡a Wyckoff, Wade D. 245 12 ‡a A history of Carnegie libraries in the Midwest / ‡c by Wade D. Wyckoff.
246	If the title on the cover or spine is significantly different from that on the title page, put the different title in field 246. Always use first indicator 3, second indicator blank. Omit any initial articles (A, An, or The). Examples: Title page: Lunatic Villas: The Story of Urban Homes by Ms. J. Anne Pottier Title on spine: Homes in the City 100 1 ‡a Pottier, J. Anne. 245 10 ‡a Lunatic villas : ‡b the story of urban homes / ‡c by J. Anne Pottier. 246 3 ‡a Homes in the city Title page: A History of Carnegie Libraries in the Midwest by Wade D. Wyckoff, B.A. Cover title: The Midwestern Carnegie Libraries 100 1 ‡a Wyckoff, Wade D. 245 12 ‡a A history of Carnegie libraries in the Midwest / ‡c by Wade D. Wyckoff. 246 3 ‡a Midwestern Carnegie libraries
260	Enter the date (year) in ‡c. Make sure the date in field 260 matches Dates in field 008.
300	Enter the last page number for each sequence of pages (Roman numerals, Arabic numerals), separated by a comma. If the paper is printed on both sides, follow the numbers with p.; if printed on only one side, follow the numbers with leaves. If there are charts, diagrams, drawings, photographs, etc., put ill. in ‡b. Do not use this if there are only tables of text or numbers. (Space : Space before ‡b.) Examples: 300 ‡a xvi, 223 leaves ; ‡c 28 cm. 300 ‡a xi, 242 leaves : ‡b ill. ; ‡c 28 cm. 300 ‡a 179 p. : ‡b ill. ; ‡c 28 cm.
500	Enter the name of the thesis supervisor as it appears on the thesis data page. If there is more than one supervisor, include each name separated by a comma. Preceed the name with Supervisor: Ignore titles, degrees, etc. End the field with a period. Examples: Title page: Lunatic Villas: The Story of Urban Homes by Ms. J. Anne Pottier Supervisor: Professor John E. Bodnar. 500 ‡a Supervisor: John E. Bodnar. Title page: A History of Carnegie Libraries in the Midwest by Wade D. Wyckoff, B.A. Supervisor: Dr. Deborah Shaw 500 ‡a Supervisor: Deborah Shaw.
502	Fill in the spaces in the parentheses with the abbreviation for the type of thesis at hand. M.A. and M.Sc. are the most common Verify the year at the end matches the year the degree was awarded. See Wade for questions. Examples: Title page: Lunatic Villas: The Story of Urban Homes by Ms. J. Anne Pottier Department: Sociology Degree: Master of Science, 2003 502 ‡a Thesis (M.Sc.)--McMaster University, 2003. Title page: A History of Carnegie Libraries in the Midwest by Wade D. Wyckoff, B.A. Department: History Degree: Master of Arts, 2005 502 ‡a Thesis (M.A.)--McMaster University, 2005.
653	Enter keywords reflecting the subject of the thesis. Use the department name as the first keyword. Spell out the department name; use “and”, not “&” Choose others from the abstract or table of contents that best reflect the content. Use a new 653 for each keyword. Example: Title page: A History of Carnegie Libraries in the Midwest by Wade D. Wyckoff, B.A. Department: History 653 history 653 libraries 653 library buildings 653 architecture
700 (Authority controlled field)	In Horizon, do an author search for the supervisor’s name. If the name is found, enter into the record exactly as it appears in Horizon (or use the MARC editor to link the name into the new record). If the name is not found in Horizon, enter it as found on the title page in ‡a, Last, First Middle. Ignore titles, degrees, etc. First indicator is always 1 Second indicator is always blank See Wade for questions. Examples: Title page: Lunatic Villas: The Story of Urban Homes by Ms. J. Anne Pottier Supervisor: Professor John E. Bodnar. 700 1 ‡a Bodnar, John E., ‡d 1944- Title page: A History of Carnegie Libraries in the Midwest by Wade D. Wyckoff, B.A. Supervisor: Dr. Deborah Shaw 700 1 ‡a Shaw, Deborah.
710 (Authority controlled field)	In Horizon, do an author search for the department name. Note: These names always start with McMaster University. Department is usually abbreviated as Dept. Enter into the record exactly as it appears in Horizon (or use the MARC editor to link the name into the new record). First indicator is always 2 Second indicator is always blank See Wade for questions. Examples: Title page: Lunatic Villas: The Story of Urban Homes by Ms. J. Anne Pottier Department: Sociology 710 2 ‡a McMaster University. ‡b Dept. of Sociology. Title page: A History of Carnegie Libraries in the Midwest by Wade D. Wyckoff, B.A. Department: History 710 2 ‡a McMaster University. ‡b Dept. of History.
Record Status	If the Record Status (upper left corner) is not so, change it using the ! button.

Item Record

Field	Action
Item Type	norm for thesis shelved in Mills & Innis tnorm for thesis shelved at Thode
Barcode	Put a barcode on the cover using the plastic template. Scan or type the barcode number into the item record.
Location	See the chart “LC Classifications to be used when creating records for Master's theses” ml = Mills tl = Thode in = Innis
Collection Code	m/th = Mills t/th = Thode ???? = Innis (to be determined, skip these for now)
Call Number	THESIS XX [call number class, letters only] 06 [year of thesis] ### [sequential number]. Spaces between each element. Examples: THESIS ML 06 053 THESIS QE 06 062 THESIS HD 06 129
Copy No.	copy 2 (Except: Divinity College = copy 1)
Item Status	Ignore.
Call Number Type	local

On the Book

Write the call number on the inside back cover, top right corner.
If the thesis is not going to Mills, write the library name above the call number.

Examples:

Thode Innis
THESIS THESIS THESIS
ML QE HD
06 06 06
053 062 129