Ordering & Cataloguing

• Import a catalogue record from OCLC, matching the author, title, publisher, and date of the book.
• If there is more than one matching record in OCLC, prefer the record with ELvl code I, 4, L, or blank.
• If any of the following are true, route the book to cataloguing.

(If the record is imported at the time of ordering, create a workslip note, “Send to cataloguing on receipt.”)

• The catalogue record’s ELvl code is other than I, 4, L, or blank.
• The catalogue record lacks a complete (both ‡a and ‡b are present) call number in either field 050 or 090.
• The item is Canadian history or literature or comes from Bryan Prince.
• The item will be located in Research Collections or Russell Archives.
• If there is no record in OCLC, create a brief record and route the book to cataloguing. If the book is on order, add the workslip note from above.

Special Cases

Monographic Series

If the catalogue record contains field 440, double-click the hyperlinked series statement to open the series authority record and follow the steps below.

If the record contains field 490, look for a hyperlinked series statement in field 830. Follow the steps below using field 830.

• If there is only a “system generated” authority record, route the book to cataloguing.
• If a full authority record has already been imported, look at field 646 in the authority record:
• If ‡a is c, route the book to cataloguing.
• If ‡a is s, AND the record has a complete call number in either field 050 or 090, accept the series statement and call number. Further review of the series by cataloguing is not required.

Literature

Literature (Classes PA-PZ) is grouped by author. For these classes, search the call number found in the record in Horizon. If it does not place the book with the correct author, route the book to cataloguing.

Cataloguing Complete?

If the record’s ELvl code is I, 4, L, or blank, and none of the exceptions above apply, cataloguing is considered complete. If the book is in hand, proceed to Item Records and Barcoding.

Continue to delete 856s containing “access” URLs.

You may send records that you find questionable to cataloguing, but we will generally accept as correct records with the specified ELvl codes.